You can process your transactions with or without a suspense account. However, we recommend that you process them with a suspense account.
What does a suspense account do?
Suspense accounts give you a clear overview of the transactions from your Mollie balance in your bookkeeping system. If you process your transactions without one, it can be harder to understand why your balance is incorrect.
Step 1 - Review your books.
Separate your Profit & Losses (e.g. revenues, costs) from your Assets (e.g. bank statement.) Most bookkeeping systems should do this for you automatically. You need to book your costs manually, but your e-commerce platform will automatically add your revenue. We assume your bank statement is already uploaded.
Accounting systems often create a suspense account automatically when you upload a balance report. If a suspense account wasn't created after you uploaded your Mollie balance report, you can try entering the following bank account information: NL30 ABNA 0524590958.
Profit & Loss |
Assets |
Revenues
|
Bank statement EUR 12345 Stichting Mollie Payments 0023456.2201.01 |
Step 2 - Fill in your suspense account.
Export your Mollie Balance Report and use it to fill your suspense account. Your Balance Report will include payments, deductions, settlements and/or withheld fees. You can download this daily or monthly.
Profit & Loss |
Suspense account |
Assets |
|
Balance report July 2022 Payment #123 Payment #234 Settlement 0023456.2201.01 Withheld fees #123 |
Bank statement EUR 12345 Stichting Mollie Payments 0023456.2201.01 |
Step 3 - Reconcile your transactions.
You can now begin to reconcile all sales with your payments, your Mollie invoice, and your bank settlement with your Mollie settlement. You can check whether you have processed your transactions correctly by comparing the final amount to your current Mollie balance.
Step 1 - Review your books.
Separate your Profit & Losses (e.g. revenues, costs) from your Assets (e.g. bank statement.) Most bookkeeping systems should do this for you automatically. You need to book your costs manually, but your e-commerce platform will automatically add your revenue. We assume your bank statement is already uploaded.
Profit & Loss |
Assets |
Revenue
Costs
|
Bank statement EUR 12345 Stichting Mollie Payments 0023456.2201.01 |
Step 2 - Download your Mollie Settlement Report.
To download your Mollie Settlement Report, go to Administration > Settlements. Your Mollie Settlement shows you all of your revenue, deductions and costs. Download the settlement you wish to clarify.
Step 3 - Replace.
In your accounting system, remove the original Mollie settlement from your bank statement and replace it with the Mollie Settlement Report you just downloaded. The total amount (e.g. all your payments, deductions, and costs) will match the amount settled in your bank account.
Profit & Loss |
Assets |
Revenue
Costs
|
Bank statement EUR 12345 Stichting Mollie Payments 0023456.2201.01 Settlement Report 0023456.2201.01 Payment #456 Payment #567 Withheld fees #456 |
Step 4 - Reconcile your transactions.
You can now begin to reconcile all sales with your payments and your Mollie invoice.
Read more
- Can I use Mollie for bookkeeping?
- How do I export my balance report, transactions, and settlements?
- Which file types are available for exports?
- How do I match my sales invoices to my exports?