How do I process transactions in my accounting system?

You can process your transactions with or without a suspense account. However, we recommend that you process them with a suspense account. 

 

What does a suspense account do? 

Suspense accounts give you a clear overview of the transactions from your Mollie balance in your bookkeeping system. If you process your transactions without one, it can be harder to understand why your balance is incorrect. 

Processing transactions with a suspense account 

Step 1 - Review your books.

Separate your Profit & Losses (e.g. revenues, costs) from your Assets (e.g. bank statement.) Most bookkeeping systems should do this for you automatically. You need to book your costs manually, but your e-commerce platform will automatically add your revenue. We assume your bank statement is already uploaded. 

Accounting systems often create a suspense account automatically when you upload a balance report. If a suspense account wasn't created after you uploaded your Mollie balance report, you can try entering the following bank account information: NL30 ABNA 0524590958.

Profit & Loss

Assets

Revenues

  1. Sale #123
  2. Sale #234


Costs

  1. Mollie Invoice #123

Bank statement


EUR 12345

Stichting Mollie Payments

0023456.2201.01

 

Step 2 - Fill in your suspense account.
Export your Mollie Balance Report and use it to fill your suspense account. Your Balance Report will include payments, deductions, settlements and/or withheld fees. You can download this daily or monthly.

Profit & Loss

Suspense account

Assets

  1. Sale #123
  2. Sale #234

  1. Mollie Invoice #123

Balance report

July 2022


Payment #123

Payment #234


Settlement 0023456.2201.01


Withheld fees #123

Bank statement


EUR 12345

Stichting Mollie Payments

0023456.2201.01

 

Step 3 - Reconcile your transactions.
You can now begin to reconcile all sales with your payments, your Mollie invoice, and your bank settlement with your Mollie settlement. You can check whether you have processed your transactions correctly by comparing the final amount to your current Mollie balance.

Processing transactions without a suspense account

Step 1 - Review your books.

Separate your Profit & Losses (e.g. revenues, costs) from your Assets (e.g. bank statement.) Most bookkeeping systems should do this for you automatically. You need to book your costs manually, but your e-commerce platform will automatically add your revenue. We assume your bank statement is already uploaded. 

Profit & Loss

Assets

Revenue

  1. Sale #456
  2. Sale #567

Costs

  1. Mollie Invoice #456

Bank statement


EUR 12345

Stichting Mollie Payments

0023456.2201.01


Step 2 - Download your Mollie Settlement Report.

To download your Mollie Settlement Report, go to Administration > Settlements. Your Mollie Settlement shows you all of your revenue, deductions and costs. Download the settlement you wish to clarify.

Step 3 - Replace.

In your accounting system, remove the original Mollie settlement from your bank statement and replace it with the Mollie Settlement Report you just downloaded. The total amount (e.g. all your payments, deductions, and costs) will match the amount settled in your bank account. 

 

Profit & Loss

Assets

Revenue

  1. Sale #456
  2. Sale #567

Costs

  1. Mollie Invoice #456

Bank statement 

EUR 12345

Stichting Mollie Payments

0023456.2201.01

Settlement Report

0023456.2201.01


Payment #456

Payment #567


Withheld fees #456

 

Step 4 - Reconcile your transactions.

You can now begin to reconcile all sales with your payments and your Mollie invoice. 

 

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